When choosing the best audio visual company for your event, there are several things you want to consider to ensure that the audiovisual equipment works well for your event. Lighting and effects can add the perfect ambiance and set the tone for your event, making this aspect of any event essential for adding the finishing touches.
If you’re looking for audio visual solutions for your next event, here are 6 things to consider before choosing an AV company.
1. Set Your Budget
In order to begin considering what types of equipment you’ll need, you have to know how much money you have to work with. By setting your budget from the beginning, you can avoid over-planning and have a better understanding of the scope and scale of your event. Most AV companies can work with any budget, including American Audio Visual, your one-stop shop for audio visual solutions in Orlando, FL.
2. Make a List
Consider what particular elements your event will include, such as musicians, video presentations, or speakers for instance. An all-inclusive list will provide an excellent reference for making an informed decision about the appropriate equipment for your event, which might include TV screens, projectors, audio or video recorders, or mics.
3. Ask for Input from Special Guests
Each and every performer or speaker will have their own special needs when it comes to audio visual solutions. The best way to ensure that they get the right equipment and management of the equipment is to keep the communication lines open by asking for their input as soon as possible before the event. There might be a detail that you can easily provide them that will make or break their contribution to the event.
4. Do Your Research
Not all AV companies are created equal. Most will have a certain aspect of AV solutions that they specialize in or will provide a management service for the AV equipment during the event. It’s worth your time to read customer reviews, as well as look at WeddingWire and Yelp ratings. You don’t want to choose your audio visual company hastily, due to the value that lighting provides for an event or performance.
5. Get to Know the Venue
Find out early on if the venue has its own AV equipment that could be used for your event. This can save you a lot of money. However, you also need to make sure that the quality and type of equipment meets your standards. It’s also a good idea to visit the venue, especially during an event, to give you a good idea of acoustics and help you plan seating arrangement.
Many audiovisual companies will offer packages that can save you a lot of money. Be sure to ask about these when you’re considering which AV equipment to choose. Renting individual items can raise your costs substantially. Even if an offered package has more items than you need, it can still be the best choice financially.
Even if you won’t personally be setting up or running lights for an event, it’s important for the person in charge of coordinating lighting for an event to have a good understanding of what types of lighting will work best and how they can be carried out.