When integrating order management systems like Cin7 Core with warehouse and logistics platforms like Mintsoft, data consistency and process synchronization are key to operational efficiency. One of the most crucial yet often overlooked components of this integration is the Advanced Shipping Notice (ASN).
Understanding how ASNs function within this ecosystem reveals their indispensable role in ensuring accurate inventory management, timely deliveries, and reduced supply chain friction.
The Problem Without ASNs
Imagine a warehouse team receiving a delivery of multiple SKUs with no prior notice or product breakdown. Items arrive unlabelled, or worse, not matching the original purchase order.
Workers scramble to verify products manually, delays compound, and stock levels become unreliable. This common scenario underscores the need for a better, automated communication system — and that’s where ASNs come in.
What is an ASN?
An Advanced Shipping Notice is an electronic document that provides detailed information about a pending delivery. It is typically sent from the supplier or distributor (via the ERP, like Cin7 Core) to the warehouse or 3PL system (like Mintsoft). The ASN contains vital shipment details including:
- Purchase order reference
- Item descriptions and quantities
- Expected delivery dates
- Batch or serial numbers
- Packaging configuration (e.g., pallets, cartons)
By transmitting this data in advance, ASNs allow receiving teams to prepare for incoming goods and match them against expectations.
How ASNs Work in Cin7 Core and Mintsoft Integration
In an integrated setup, Cin7 Core is often the system of record for inventory and purchasing, while Mintsoft handles the physical warehousing and order fulfillment. When an order is placed in Cin7 Core, the procurement and goods-in process start. Once items are ready to ship from a supplier, Cin7 generates and pushes an ASN to Mintsoft.
Mintsoft then uses this information to:
- Pre-populate expected stock receipts
- Allocate warehouse space
- Prepare barcode scanning templates
- Match received goods against the ASN in real time
This tight coupling ensures that what was ordered is exactly what arrives and is recorded correctly.
Benefits of Using ASNs in This Integration
1. Improved Accuracy
ASNs help eliminate discrepancies between what was ordered and what was received. This ensures stock accuracy and reduces time spent on reconciliation.
2. Faster Goods-In Process
Warehouse teams no longer need to enter product data manually. They simply verify and scan based on the ASN, speeding up intake.
3. Enhanced Visibility
Real-time ASN data gives operations teams clear insights into what is arriving and when, allowing for better planning and fewer surprises.
4. Supports Batch Tracking
In industries requiring batch or expiry tracking (e.g., food, cosmetics, medical), ASNs carry this critical metadata to maintain compliance and traceability.
5. Better Supplier Accountability
ASNs serve as a reference for discrepancies and delays, helping businesses hold suppliers accountable for missing or incorrect deliveries.
Conclusion
In today’s fast-paced e-commerce and wholesale environments, efficiency is king. The Advanced Shipping Notice, though often a behind-the-scenes element, plays a starring role in that efficiency.
For businesses integrating Cin7 Core with Mintsoft, implementing ASNs is not just a technical choice — it is a strategic one that powers accuracy, speed, and ultimately customer satisfaction.